CurriX

Welcome to CurriX

CurriX is a curriculum and staffing planning tool designed for schools. It helps you map your curriculum, manage teacher workloads, assign classes, and generate reports — all in one place.

Typical workflow

1. Create a plan — start a new curriculum version (or import an existing one).

2. Set up departments & subjects — build your subject catalogue with codes and colours.

3. Add teachers — enter staff with their target lessons per week and subject qualifications.

4. Add student groups — create your year groups or class sets.

5. Build blocks & classes — organise teaching into blocks and assign teachers, groups and lesson counts.

6. Review & validate — use Warnings, Curriculum Audit, Staff Loading and Diagrams to check everything looks right.

7. Generate reports — export class lists and staffing reports for distribution.

User Roles

CurriX has six roles. Your role determines which pages you can see and what you can edit.

Access matrix

Navigating CurriX

The left-hand sidebar contains all navigation. The top of the page shows your active plan and lets you switch between versions.

Active plan

Most pages show data for the active plan. You can switch active plans using the plan switcher in the sidebar header or from the Plans page. The active plan is remembered between sessions in your browser.

Sidebar sections

• Dashboard — your overview and quick actions
• Planning — Plans
• Structure — submenu containing Departments, Subjects, Teachers, Groups, and Blocks & Classes (hidden for HoD users)
• Diagrams — Curriculum Diagram, Curriculum Audit, Staff Loading
• Views — submenu containing HoD View (department & subject-focused) and Phase Leader View (phase-filtered, grouped by student group). HoD users see only the HoD View button directly in the sidebar, without the collapsible Views menu.
• Warnings — validation alerts
• Reports — printable PDF reports and the Change Log
• Settings / Users — configuration and account management (admin only)
• Getting Started Guide — a button at the bottom of the sidebar that re-opens the welcome modal at any time

Notifications bell

Administrators and Curriculum Managers see a bell icon in the top-right of the screen. A red badge appears when there are unacknowledged changes on the Master plan. Clicking the bell takes you directly to the Change Log report so you can review and acknowledge outstanding changes. This icon is not shown to other roles.

Feedback button

A speech bubble icon in the top-right header lets any non-teacher user submit a bug report or feature request. Your feedback is reviewed by Administrators and Curriculum Managers via the Feedback report in Reports.

Plans

Plans are versioned snapshots of your curriculum. CurriX supports two plan types — a protected Master plan and lightweight Scenarios for exploring alternatives.

Plan types

Plan statuses

Creating a plan

1. Go to Plans in the sidebar.

2. Click New Plan.

3. Enter a name and select a status (usually Draft to start).

4. Click Create. The new plan becomes your active plan.

Creating a Scenario

Scenarios are the recommended way to explore curriculum changes without touching the Master.

1. Go to Plans in the sidebar.

2. Find the Master plan card and click Create Scenario.

3. Enter a name for the scenario (e.g. 2025–26 Reduced Timetable Option).

4. CurriX creates a complete copy of the Master as a Scenario. The forked date is recorded on the card.

Comparing a Scenario to the Master

Use the Compare button on a Scenario card to view a side-by-side diff against the Master plan. The diff shows additions, removals, and field-level changes across Departments, Subjects, Teachers, Groups, and Blocks & Classes. Teachers are identified by code and name (e.g. PEA – Peter Astbury). This is useful for presenting proposed changes to leadership before committing them to the Master.

Filtering and exporting the comparison

At the top of the comparison modal, section filter pills let you show or hide entire sections (e.g. show only Blocks & Classes). Within each section, every row has a checkbox — ticked by default — so you can deselect individual entries you don't want in the export. The checkbox in each section's header row selects or deselects all rows in that section at once.

Click Export PDF to open a print-ready report containing only the rows and sections that are currently selected. Hidden sections and unchecked rows are excluded.

Duplicating a plan

The Duplicate option creates an exact copy of any plan at its current status. Use this to branch off a Draft or Proposal for separate editing. To create a "what-if" copy of the Master specifically, use Create Scenario instead.

Change Log

Every write to the Master plan — by any user — is recorded in the Change Log. Entries show what changed (field-level before and after values), who made the change, and when. Curriculum Managers and Administrators can acknowledge entries once reviewed.

Access the Change Log from Reports → Change Log or by clicking the bell notification icon.

Departments

Departments group your subjects into faculty areas (e.g. Science, Humanities). They are also used to scope the HoD View for each Head of Department.

Adding a department

1. Go to Departments in the sidebar.

2. Click Add Department.

3. Enter the department name.

4. Optionally assign a Head of Department — this automatically reduces their target workload by 4 lessons per week.

Subjects

Subjects represent the courses taught in your school. Each subject has a short code, a full name, a department, and a colour used throughout the diagrams.

Subject codes

Codes are short identifiers (up to 3 characters) that appear throughout the curriculum diagram and staff loading chart — for example ENG, MA, SC. Keep them consistent and memorable.

Subject colours

Each subject can be assigned a colour. This colour is used in the Curriculum Diagram block headers, Staff Loading chart cell backgrounds, and teacher subject badges. A well-chosen colour palette makes diagrams much easier to read at a glance.

Bulk import

You can import a list of subjects from a CSV file. Use the Import button on the Subjects page. The expected columns are: code, name, department, color.

Teachers

Teachers are the staff who deliver classes. CurriX tracks their qualifications, workload targets, and special responsibilities to help you build a balanced timetable.

Teacher fields

Workload status

Each teacher shows a workload bar comparing assigned lessons to their target:

• At target — assigned lessons match the target exactly.
• Underutilised — fewer lessons assigned than target.
• Overloaded — assigned lessons exceed target. This generates a critical warning.

Subject qualifications

When a teacher is assigned to a class outside their primary or other subjects, CurriX will flag them as unqualified for this subject in the HoD View. The system will offer to add the subject to their qualification list automatically.

Bulk import

Use the Import CSV button to bulk-upload teachers. Expected columns: code, name, target_lessons, primary_subject, other_subjects.

Student Groups

Groups represent student cohorts — for example year groups, sets, or form groups. They appear as rows in the Curriculum Diagram and Curriculum Audit.

Group fields

Blocks & Classes

This is where the core timetable data lives. Blocks are containers that group simultaneous teaching. Each block contains one or more classes.

Blocks

A block represents a slot in the timetable where a group of classes all run at the same time. There are two block types:

Classes

Each class belongs to a block and represents a teaching assignment:

Assigning multiple teachers

To assign more than one teacher to a class, hold Ctrl (Windows) or Cmd (Mac) and click additional teachers in the teacher selector. This is available in both the Blocks & Classes screen and the HoD View.

Shared classes

A class can be assigned to multiple groups. In the Curriculum Audit, shared classes appear in the primary group's total (the group with the lowest sort order) and shown in parentheses for other groups.

Filtering blocks

Use the filter bar at the top of the Blocks & Classes page to narrow the view by group, subject, teacher, block type, phase, or line. Phase and line filters show only blocks that contain classes assigned to groups matching the selected phase or line. This is especially useful in large plans with many blocks spanning multiple year stages or curriculum pathways.

HoD View

The Head of Department view gives department leads a focused interface to review and assign teachers to classes within their department, without needing to navigate the full blocks list.

What it shows

The HoD View is organised by department, then by subject. For each subject, a table lists all classes with:

• Class name, block, and student groups
• Lessons per week
• A teacher selector with workload indicators
• A workload bar showing each teacher's assigned vs target lessons

Assigning teachers

Click the teacher selector for any class to assign or change the teacher. Teachers are grouped into qualified (those with the subject as primary or other subject) and not qualified. Workload figures are shown so you can spot overloaded staff at a glance.

To assign multiple teachers to a class, hold Ctrl and click each teacher in the list. To deselect all (unassign), click with no selection held.

Phase Leader View

The Phase Leader view gives phase or year leads a focused interface to review and assign teachers to classes within their phase, organised by student group rather than subject.

What it shows

The Phase Leader View is organised by student group, with filtering by phase. For each group, a collapsible card lists all classes that include that group, with:

• Class name, subject badge, and block
• Lessons per week
• A teacher selector with workload indicators
• A phase badge on each group card (Early Years / Primary / Secondary)

A class that spans multiple groups will appear in each of those group's cards.

Phase filter

Use the phase tabs at the top to filter the view to a specific phase (Early Years, Primary, or Secondary). Each tab shows how many groups have classes in that phase, plus a count of unassigned classes. Select All Phases to see every group at once.

Subject & Line filters

Below the phase tabs, two dropdowns let you narrow the view further:

• Subject — shows only classes for the selected subject within each group card.
• Line — shows only groups belonging to the selected curriculum line (e.g. International or Romanian). Only appears if lines are assigned to groups.

Active filters are highlighted in indigo. Click Clear filters to reset both.

Assigning teachers

Click the teacher selector for any class to assign or change the teacher. Qualified teachers (those with the subject) are listed first. Hold Ctrl and click to assign multiple teachers.

Collapsing groups

Click any group header to collapse or expand it. Use Collapse all / Expand all buttons in the top-right to control all groups at once.

Combing Chart

The Combing Chart is a timetabling tool that displays your blocks side by side so you can quickly spot teacher clashes — where the same teacher is assigned to two or more classes running simultaneously in the same block.

Reading the chart

Each block is displayed as a vertical card (the "spine" of the comb). Within each card, the classes in that block are listed as cells (the "teeth"). Each cell shows:

• Class name and subject badge (coloured by subject)
• Student groups and lessons per week
• Teacher code(s) — shown as pills

If a teacher appears in two or more classes within the same block, their code is highlighted in red with a ⚠ warning symbol, and the block header shows a clash count. This is the "comb" check: scanning down each card to ensure no teacher code repeats.

Filters

• Phase tabs — limit the blocks shown to those containing classes for groups in the selected phase.
• Line dropdown — further filter by curriculum line (e.g. International or Romanian).
• Clashes only — hides all blocks that have no teacher clashes, so you can focus on problems.

Navigation

Click any block header to jump directly to that block in the Blocks & Classes page.

Curriculum Diagram

The Curriculum Diagram is a visual layout of your curriculum — groups as rows, and their teaching blocks as cards within each row.

Reading the diagram

Each row represents a student group. Within each row, block cards are displayed in order. A block card shows:

• Header — the block or subject name, coloured by subject. Carousel blocks are labelled.
• Class rows — subject code, teacher code(s), and lessons per week.
• Blue pill — if a block is shared with other groups, those group codes are shown.

Hovering over a lessons-per-week number shows a tooltip with the group, subject and count. Click a block header to jump directly to that block in Blocks & Classes.

Lessons per week total

The total lessons per week for each group is shown in the group label column. If this doesn't match the Lessons per cycle target in Settings, a warning indicator is shown.

Exporting

Click Export PDF to open a print-ready version of the diagram in a new tab. Use your browser's print function to save as PDF.

Curriculum Audit

The Curriculum Audit is a matrix showing lessons per week for every combination of student group and subject — giving you a bird's-eye view of curriculum coverage and staffing demand.

Reading the grid

• Rows — student groups
• Columns — subjects (only subjects with at least one class are shown)
• Cells — primary lessons per week. If a class is shared with another group, that group's lessons appear in parentheses and are excluded from totals.
• TOTAL column — sum of all lessons per week for that group
• FTE column — group total ÷ default teacher lessons. Indicates how many full-time teachers that group demands.

Hover over any cell value to see a tooltip showing the group and subject name.

Footer rows

• TOTAL DEMAND — total lessons per week supplied for each subject across all groups
• FTE DEMAND — total demand converted to FTE (full-time equivalent staff positions required per subject)

Staff Loading Chart

The Staff Loading chart shows every teacher's lessons per week broken down by subject, alongside their workload bar. It is your primary tool for balancing staff allocation.

Reading the chart

• Rows — teachers (sorted alphabetically)
• Columns — subjects (only subjects with at least one assigned teacher are shown)
• Cells — lessons per week for that teacher in that subject. For carousel blocks, the value is pro-rated.
• Workload bar — shows assigned lessons vs target. Coloured green (on target), amber (underutilised) or red (overloaded).

Hover over any cell value to see the teacher name and subject.

Column totals

The footer row shows the total staff supply per subject in lessons per week. Compare this to the FTE Demand in the Curriculum Audit to confirm you have sufficient staffing.

Warnings

CurriX automatically validates your plan and surfaces issues that need attention. Warnings are split into critical issues and minor issues.

Warning types

Dismissing warnings

If a warning is intentional (e.g. you know a class will be staffed later), you can dismiss it. Dismissed warnings are hidden by default but can be restored using the Show dismissed toggle.

Navigating to issues

Each warning has a Go button that takes you directly to the relevant record so you can fix the issue.

Exporting warnings

The Warnings page can be exported as a PDF validation report — useful for sharing with leadership or for audit purposes.

Reports

Generate printable PDF reports for distribution to staff, leadership, or governors.

Available reports

Acknowledging changes (Change Log)

The Change Log shows a status column for each entry — acknowledged entries have been reviewed by a Curriculum Manager or Administrator. To acknowledge changes:

• Single — click the Acknowledge button on any individual row.
• Batch — tick the checkboxes on multiple rows, then click Acknowledge Selected.
• All — click Acknowledge All to mark every pending entry as reviewed at once.

Filtering the Change Log

Three dropdowns let you narrow down the Change Log:

• Status — Pending only / All changes / Acknowledged only.
• Date — All time / Today / Last 7 days / Last 30 days.
• User — Filter by the person who made the changes (populated from loaded entries).

Clash Report

The Clash Report scans all blocks and flags any teacher who is assigned to two or more classes within the same block — a timetable clash. Each clash is shown as a card for the affected block, listing the teacher code and name alongside the clashing class names and groups. A summary badge at the top of the report shows the total number of clashes across all blocks. If no clashes exist the report confirms this with a green confirmation message.

Generating a report

1. Go to Reports in the sidebar.

2. Select the report type.

3. Choose which groups or teachers to include.

4. Click Preview to review, then Export PDF to download.

Feedback

Any non-teacher user can submit a bug report or feature request directly from within the app. Feedback is reviewed and managed by Administrators and Curriculum Managers.

Submitting feedback

1. Click the speech bubble icon (💬) in the top-right header of the app.

2. Select the type: Bug report or Feature request.

3. Enter a description and click Submit.

Reviewing feedback (Admin only)

Administrators can go to Reports → Feedback to see all submitted feedback. The table shows the reference number, type, submitter, message, date, and current status. You can sort by any column and toggle whether to show archived items.

To update the status of an item, use the dropdown in the Status column:

• Open — newly submitted, not yet actioned
• Complete — the bug has been fixed or the feature has been implemented
• Archived — closed without action (e.g. duplicate or out of scope)

Import & Export

CurriX supports exporting your plans as JSON files and importing them back — useful for backups, sharing between colleagues, or starting a new year from a previous plan.

Exporting a plan

1. Go to Plans.

2. Click the Export button on the plan you want to save.

3. A JSON file is downloaded containing all plan data: departments, subjects, teachers, groups, blocks and classes.

Importing a plan

1. Go to Plans.

2. Click Import Plan.

3. Select your JSON export file.

4. CurriX creates a new plan from the file and sets it as your active plan.

CSV imports

Teachers and subjects can be bulk-imported from CSV files. Use the Import button on the Teachers or Subjects pages respectively. This is the fastest way to populate a new plan from an existing spreadsheet.

User Management

Administrators can create and manage user accounts from the Users page.

Creating a user

1. Go to Users in the sidebar (Admin only).

2. Click Add User.

3. Enter a username and password (minimum 6 characters).

4. Select a role. For Head of Department, also select the department they manage.

5. Optionally link the user to a teacher record.

HoD user setup

When creating a HoD user, you must specify which department they manage. This links their HoD View to show only their department's classes. You should also link them to a teacher record so their own classes appear in the dashboard.

Password resets

Administrators can reset any user's password from the Users page. The user will be prompted to change their password on next login.

Settings

Settings let you configure school-wide defaults used across the app.

Key Concepts

A quick reference for the terminology used throughout CurriX.

Lessons per week (LPW)

The number of times a class meets per week. In a standard block, the full LPW is assigned to each teacher. In a carousel block, the workload is divided: if there are 3 classes in a carousel with 3 LPW each, each teacher is credited with 1 lesson per week.

FTE (Full-Time Equivalent)

A measure of staffing demand. Calculated as: Total lessons per week ÷ Default teacher lessons. For example, if a subject requires 42 lessons per week and the default is 21, the FTE demand is 2.0 — meaning you need the equivalent of two full-time teachers.

Standard vs carousel blocks

A standard block runs all classes simultaneously — e.g. five Maths sets running at the same time. A carousel block is a rotation — e.g. three electives where students cycle through over the year, each getting a fraction of the total lessons.

Primary vs shared classes

A class can be assigned to multiple student groups (a shared class). In totals and the Curriculum Audit, the primary group (the one with the lowest sort order) owns the class for counting purposes. Other groups show the value in parentheses to avoid double-counting.

Workload adjustments

Certain responsibilities reduce a teacher's effective teaching commitment:

• Form Tutor — reduces target by 3 lessons/week
• Head of Department — reduces target by 4 lessons/week

These are applied automatically when you assign a teacher to these roles.

Plan types and versions

CurriX is built around maintaining a protected Master alongside explorable Scenarios. A typical approach is:

• Keep a Master plan as the single approved baseline — edit it directly only for confirmed changes
• Create Scenario plans (via Create Scenario) to explore "what-if" alternatives without touching the Master
• Use the Compare button on a Scenario to present proposed changes to leadership before committing
• Work in a Draft plan when building the next academic year from scratch
• Archive old plans once superseded

Every change made to the Master — by any user — is recorded in the Change Log, giving the Curriculum Manager full visibility of who changed what and when.

My Profile & Loading Report

As a teacher, CurriX gives you a view of your own teaching workload and a way to export your personalised loading report.

My Profile panel

When you log in, you will see your Teacher Profile panel showing:

• Your name and teacher code
• Your target and contract lessons per week
• Your assigned working hours (working pattern)
• A breakdown of all classes you are assigned to, organised by block
• A loading bar showing how your assigned lessons compare to your target

Exporting your loading report

1. Open My Profile (the only page available to you after logging in).

2. In the Teacher Profile card, click the Export button.

3. A printable PDF report will open in a new browser tab.

4. Use your browser's print function to save or print the report.

Signing out

Use the Sign Out button at the top of the page to end your session.